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Beschreibung: Here you will find guidelines and administrative forms for internal financial accounting services at JKU. PLEASE NOTE: All guidelines and forms are available in German only.

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Accounts Payable

Accounts Payable is responsible for the accounting of invoices, refunds to employees, fee invoices that contract invited guests, reimbursement of travel expenses to former employees and guests, and forwarding funding money to project partners.
Here you will find an overview of valid guidelines, procedure instructions, and forms to submit to Accounts Payable.

Transfer Authorizations

Forms for Assignment Authority  (Neues Fenster) These forms are available in Intranet


Incoming Invoices

The Johannes Kepler University Linz and the JKU Operations and Leasing Ltd. have a central procedure for incoming invoices.
The billing address must be stated as follows:

Johannes Kepler Universität Linz
Altenberger Straße 69
4040 Linz

JKU Betriebs-und Vermietungs- GmbH
Altenberger Straße 69
4040 Linz

In order to allocate the invoice correctly, the following information is required:
° Name of contact person and
° Order number, cost account number or internal order

Invoices billed for § 26 projects must also include the project manager's name.

Please ensure that all signatures on all payment and invoice forms are legible!

Credit Card Refund Form The form is available in Intranet

Please refer to our information sheet in regards to incurred acquisition tax with refunds.

application/pdfVAT Refunds (42KB, Version 2 valid beg. 18.11.13)

.Please Note:
Please note that taxes can be required for deliveries from Germany. Complete and return the form.

Reimbursement for Former JKU Employees The form is available in Intranet; German only

Please note that any approval for reimbursement is subject to the general conditions listed on the form.

Service Contracts and Guest Speakers

Please Note:
According the Tax Reform Act, the fee paid in accordance with the service contract or to a guest speaker, maybe subject to tax withholding.
This pertains to people who have limited subjectibility to tax in Austria.
In certain cases - if there is a double tax agreement with the country where the contractual partner has his/her residency - taxes can be withheld.
If this is the case, please bring the following:
* Completed and signed ZS-QU1 form by the individual person(s).
* Completed and signed ZS-QU2 form by a legal individual.
* Copy of an official photo ID signed by the contractual partner.

If there is no double indemnity tax law with the country in which the contractual partner resides or is located, tax withholdings can be taken for reasons of distance. This is only possible, however, in compliance with statutory salary limits and documentation requirements.
Please also note that freelance fee is taxable.
In both cases, particularly regarding non-monetary compensation, we ask that you please comply with the documentation requirements.
The payment may mean an obligation to report the amount under income tax law. In this case, the amount can only be paid out if the invoice contains the information required under your reporting obligation.
Please also note that the fee including cost reimbursements is subject to being taxed.
If you have any questions, please do not hesitate to contact us.

Invoices  (Neues Fenster) These forms are available in Intranet

Forms for Tax Relief on Income Tax

When filling out forms please note:
Point 3c: Enter the total sum of all cash and non-cash compensation the contract partner will receive.
Point 4: Confirmation of residence by the tax authority is required only if the total sum of all cash and non-cash amounts that the contract partner receives for activities in Austria exceeds €10,000 in any calendar year.


Notice of Change  (Neues Fenster) These forms are available in Intranet


Bank Information

If you need bank details, please contact the cashier's office.
Any misuse of bank information will result in prosecution!

Incoming Payments

Incoming Payments  (Neues Fenster) These forms are available in Intranet

Cash Guidelines

Cashier Guidelines  (Neues Fenster) Version 2, valid beg. Sept. 1, 2013

Cashier Locations and Sample Cash Books

application/pdfList of Cashier Locations and Responsible Persons (43KB, Version Oct. 24, 2013, German only)

Selling Readers and Compendiums

Asset and Property Accounting

Financial Accounting and Customer Billing

Parking Lot Fees See the cost sheet for current parking fees – Parking Lot Services, JKU BuV Ltd.