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Position Indication:

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Office of Company Travel Management

The Office's Main Responsibilities:

- Provide technical information and advising services

- Review and revise submitted expense reports

- Manual billing of travel costs for employees w/o ESS access, when leaving the employment of the university, taking a leave of absence, etc.

- Re-booking (internal orders, travel allowances, grants, etc.)

- Cooperation with FIBU (invoice receipts, travel expenses, car rentals, missing travel application forms/invoices, Austrian Science Fund trips)

- Long-term company travel

- Unapproved work-related travel

- Project managment of the SAP-ESS travel management system

- Provide workshops on how to use the SAP-ESS travel management system

- SAP reports and evaluations regarding work-related travel

- Project review (prepare travel expense reports, original documents, manage archives)

- Travel insurance (support services/advising in settling claims, cooperation with the Legal Dept., changes and re-booking of travel expense reports)

- ÖBB Business tariff, public transportation (tariff adjustment, calculate Business tariffs)

The Office's Team:

Office Manager: Elisabeth Hajek

- Advising services

- Review and revise submitted travel expense reports

- Manual billing, cooperation with FIBU, employees leaving the JKU

- Project management in the SAP-ESS travel management system

- SAP reports and evaluations regarding work-related travel

- Travel insurance

Availability: Monday - Friday; Ext. 3252; E-mail: elisabeth.hajek(/\t)jku.at, sap-ess-reisemanagement(/\t)jku.at

Administration: Sonja Gutenbrunner

- Review and revise submitted travel expense reports

- Re-booking services, cooperation with FIBU

- Long-term company-related business travel, unapproved work-related travel

- Project review (prepare travel expense reports, original documents, manage archives)

- ÖBB Business tariffs, public transportation (tariff adjustments, calculate Business tariffs)

Availability: Monday - Friday; Ext. 3232; E-mail: sonja.gutenbrunner(/\t)jku.at, sap-ess-reisemanagement(/\t)jku.at

Administration: Petra Pummer

- Review and revise submitted expense reports

- Re-booking services, cooperation with FIBU

- Long-term, company-related business travel