Current Code of Conduct;
Last update: January 15, 2021
At the JKU, the health and safety of our students and employees is of utmost priority. We have put together information about the university's safety and precautionary protocols designed to combat the spread of Covid-19.
This page will be updated regularly. You can also find additional, helpful information by clicking the links in the Info Box.
In following recommendations as outlined by the Austrian Federal Ministry of Education, Science and Research (bmbwf), we advise you to closely monitor the state of your health. If your body temperature exceeds 37.5°C, we strongly urge you to refrain from coming to the university. This COVID 19 self-monitoring check put together by the Red Cross is particularly helpful. If you believe you have Coronavirus symptoms, please call the official 1450 Hotline number immediately. We kindly ask you to also report any suspected cases and infections to the internal extension 1450. You can also send an e-mail to: firstname.lastname@example.org.
Current Situation: Distance Operations
Based on the government’s recent announcements, the Johannes Kepler University Linz will impose the following measures equivalent to regulations during the partial lockdown. These apply beginning Monday, December 7, 2020.
1. Teaching and Examinations
University Courses: In regards to classroom teaching, we will return to operations as they were at the beginning of November. This means that courses will continue to be conducted in a digital format however, beginning December 7, courses that cannot be held in a digital format (such as laboratory courses) can continue to be held on-site and in adherence with all existing safety protocols and applicable regulations. All other courses remain online (backup mode). Course instructors will continue to have access to lecture halls for streaming or recording purposes during the times in which the rooms were booked.
Examinations: Likewise, the same regulations that applied at the start of November now apply to examinations at this time. Course examinations, as well as subject area examinations and final examinations, should principally be conducted online.
· Oral examinations can only be held in-person beginning December 7 if scheduled or planned by the course instructor and with the examination candidate’s consent.
· Beginning December 7, written examinations can only be held in exceptional cases under special circumstances and after approval by the Vice-Rectorate for Academic Affairs; in general, requests are to be submitted a minimum of two weeks before the examination date, or immediately for impending examination dates. For information regarding the basics of digitally-held examinations as well as changes from the intended type of examination as outlined in the course catalog, please refer to the statutes and the corresponding educational concept for Winter Semester 2020/2021.
Postponing on-site classroom instruction or examinations should be avoided if possible. We kindly ask that all course instructors and examiners inform their students as soon as possible via the usual communication channels.
2. Working from Home
Limiting physical contact remains the highest priority, particularly in a workplace environment. In this regard, the institute/department head may, and should, enable and permit their employees to work from home due reasons regarding the spread of coronavirus and under the following conditions:
· The employees’ duties and responsibilities in question must be suitable for working from home.
· Current, required operating procedures may not be impaired when approved to work from home.
·A prerequisite to work from home is that the equipment the employee has at his/her disposal must enable him/her to perform his/her job duties outside of the JKU. Any additional technical infrastructure or equipment cannot be issued.
· For insurance reasons, please inform the Department of Human Resources by sending an information e-mail to: email@example.com. Upon receiving notification, working from home is considered approved.
In areas that meet the regulations as outlined in the “Covid-19 Mandates”, such as maintaining a minimum of one-meter distance from others, etc., or in areas that include individual offices, the option to work from home will remain at the discretion of the institute/department head. Currently, authorization to work from home or authorizing permission to work from home will, of course, remain in effect.
In general, the Department of Facilities Management (service-GuT@jku.at) can continue providing additional, suitable protective measures to minimize the risk of infection.
Aside from these changes in holding classroom instruction and holding examinations in order to ensure the students’ academic progress, as well as enabling those working from home to return to their respective workplace on campus, all other regulations - such as those pertaining to library operations and company business travel - remain unchanged until further notice.
3. Administrative Office Hours / Library Services
Beginning November 17, 2020, foot traffic on campus and in-person services at administrative offices will be suspended until further notice. However, online support services for students and employees must be ensured. Beginning on Tuesday, November 17, 2020, the library is offering limited services to check out books and materials. Please use LISSS to order books and materials from inventory at the Main Campus Library, the Juridicum law library, and the subject area libraries online. Once you have been notified by e-mail that your book order is ready, you may go to the Main Campus Library or the Juridicum law library on Monday to Friday, between 9:00 AM and 1:00 PM to pick your order up. If you have any questions, please send an e-mail to: firstname.lastname@example.org
4. Company Travel on behalf of the University
Business travel on behalf of the university will not be authorized at this time. If travel is necessary in order to maintain university operations, the Vice-Rector for Innovation and Researchers may issue special authorization.
Frequently Asked Questions
What is important to know in regard to mandatory attendance in class and for exams?
Beginning Tuesday, November 17, up until December 7, there will be no on-site classes or exams on campus.
How can I best plan my semester?
Plan your semester as you normally would. For the time being, the situation beginning Tuesday , November 17, up until December 7 is that courses will take place as scheduled but perhaps individual dates will not take place on campus.
However, for planning purposes, assume that courses will take place as scheduled but that you may not be able to be on-site in a lecture hall or classroom on certain dates.
Will there be another complete lockdown? Will class dates or
exams be cancelled at short notice?
A lockdown is currently in effect beginning Tuesday, November 17 until December 7. There will be no classes or exams on-site at the JKU during this time.
When do facilities - such as the university cafeteria (Mensa)
and the Learning Center - close?
Current rules and regulations for these facilities and others will be available on the JKU homepage.
Can I use the Study Zones, the Mensa, library, etc. to wait in,
between classes, for example?
While the cafeteria (the "Mensa") may be used for study purposes, students are asked to strictly adhere to all safety protocols currently in place. The library study zones are closed.
Will the University Sports Institute (USI) stay closed?
The rules of the current lockdown apply here as well.
Can I eat at the university cafeteria right now? What are the rules?
Food may only be ordered in advance and picked up to-go. Food may not be consumed in the cafeteria. Please observe the face mask mandate.
I work in an open-plan office - are there any special rules and regulations?
In agreement with the respective department head, employees are being asked to work from home providing
- the employee's responsibilities and job duties can be carried out from home,
- current university operations are not affected/hindered when working from home, and
- the equipment at the employee's disposal allows him/her to work from outside of the JKU campus.
There is a suspected case of Covid in my family and/or I believe
I have contracted Covid. What should I do?
In the event of either of these scenarios, please call the JKU's in-house Coronavirus hotline at extension 1450. If you have been in close contact with someone who believes they have the virus or with someone who has tested positive, you must work/study from home until an official test result (from the affected person or your own test) is available. This rule applies to "Contact Person 1" cases.