The Johannes Kepler University Linz (hereinafter referred to as the "JKU") informs you herewith about processing your personal information (more precisely: personal information relating to you) in the context of Art. 4 (1) as outlined in the General Data Protection Regulation (hereinafter referred to as "GDPR") which is protected by applicable data protection law.* As defined in Art. 4 (2) of GDPR, processing in particular means collecting, recording, and storing personal information by using – or not using - an automated (technical) procedure.
*Regulation (EU) 2016/679 by the European Parliament and Council on April 27, 2016 regarding the protection of individuals when processing personal data, the free movement of data, and the repeal of Directive 95/46 / EC (GDPR); Federal Law on the Protection of Natural Persons when Processing Personal Data (DSG), Federal Law Gazette I No. 165/1999, last update Federal Law Gazette I No. 14/2019; Directive (EU) 2016/680 of the European Parliament and Council of April 27, 2016, to protect individuals with regard to the processing personal data by competent authorities for the purpose of preventing, investigating, detecting or prosecuting criminal offenses or executing sentences and the free movement of data and to repeal Council Framework Decision 2008/977 / JHA (the data protection directive for justice and national affairs), implemented in §§ 36-61 DSG.
The person responsible for data processing under the General Data Protection Regulation (GDPR) on this website is the
Johannes Kepler University Linz (JKU, Altenberger Straße 69, 4040 Linz, datenschutz(at)jku.at
Contact the Data Protection Officer at the Johannes Kepler University Linz (JKU): Office of Data Protection, Altenberger Straße 69, 4040 Linz, datenschutz(at)jku.at
This data protection declaration applies to the Johannes Kepler University Linz' internet presence which can be accessed under the domain www.jku.at, opens an external URL in a new window (hereinafter referred to as "website").
Our website uses SSL or TLS encryption for security reasons as well as to protect the transmission of confidential content you send to the JKU, the site operator. This means that third parties cannot read data that you submit via this website. You will see an encrypted connection in the "https://" address line in your browser and the padlock symbol in the browser line.
When accessing the website, the following information in particular is automatically collected for required technical reasons:
This information is stored in so-called "server log files". Storing this data/information is necessary to, for example, analyze faulty system behavior or to clarify any abuse.
In accordance with Art. 6 para. 1 lit. f GDPR, the legal basis to store data and log files is the JKU’s legitimate interest.
Personal data is stored and/or processed for the duration of the legal retention period. In addition, storage duration is determined according to criteria established for the storage period, such as topicality and relevance in relation to the above-mentioned purpose.
The directory feature on the website provides university employee information in regard to official contact information (academic title, first and last name, e-mail address, telephone number, office location, as well as department position and a link to the team website) for contact purposes to not only simplify the communication flow internally and externally at the university but also to provide information about areas of responsibility at the JKU.
Team websites for the individual departments (Rectorate, Office of the Rectorate/Vice-Rectors, institutes, departments, etc.) provide the contact details (name, room, phone extension, e-mail address) for each individual university employee in the respective team, as well as their position and, if applicable, the scope of employment and a photo, as well as any other personal information needed to make it easier for university employees and external individuals to find the right contact person to address their concerns.
If necessary and reference purposes, former university employees in the respective team are listed and made available on some team websites by, in particular, stating the individual’s name, position, and period of employment. In addition, on individual academic/scientific institutes’ or departments’ websites, supervised academic/scientific theses written under supervision of the department (Master's/Diploma degree theses as well as dissertations) are listed and made available; these include the individual’s academic title, first and last name, area of study, year of study, and the students’ thesis title to be processed with the intention of presenting the institute/department, for public relations purposes, reporting, and/or documentation.
The legal basis to publish university employees’ official contact information and provide lists of former university employees is the JKU’s legitimate interest in accordance with Art. 6 para. 1 lit. f GDPR.
The legal basis to publish university employees’ photos on the team websites as well as publish lists of academic/scientific theses supervised at the respective department at the institute or on department websites is consent in accordance with Art. 6 para. 1 lit. a GDPR. You may revoke any consent granted at a prior date at any time by sending notification to the Johannes Kepler University Linz, Altenberger Straße 69, 4040 Linz or by sending an e-mail to: firstname.lastname@example.org. The legalities of data processing operations carried out up to the point consent is revoked remains unaffected after revoking consent.
Lists containing member names are published on the team websites of the highest governing bodies as well as on the websites pertaining to some of JKU's university collegial bodies in an effort to inform the general public about personnel in the respective bodies and to simplify the communication flow in and outside of the university.
The legal basis to publish the members lists of governing bodies is Art. 6 Para. 1 lit. e in conjunction with Para. 3 GDPR, in conjunction with Section 20 Para. 6 Z 11 UG (performing a duty in the public interest or to exercise official authority). In addition, publishing member lists is based on the JKU’s legitimate interest in accordance with Art. 6 para. 1 lit. f GDPR.
The "Kepler Society" subpage on website contains a list of distinguished alumni who have studied at the JKU and is published under the heading "VIP Alumni" as a source of public information. The personal information contained therein is generally available information derived from publicly accessible sources (information taken from publications and information freely available via the internet and social networks).
The legal basis to process personal information in the "VIP Alumni" list is the JKU’s legitimate interest in accordance with Art. 6 para. 1 lit. f GDPR.
Your personal information will be retained and/or processed in accordance with the criteria specified as the storage period, such as timeliness and relevance with regard to the above-mentioned purposes, particularly the intended external image and documentation, or the JKU’s communications style, or until you revoke your consent or object.
The website provides the option to subscribe to free newsletters. When registering for the respective newsletter, the information from the input mask will be transmitted to the JKU. In order to send the newsletter, we not only require your e-mail address, but also your consent, especially as it is necessary to verify the e-mail address. Through the so-called double opt-in procedure (i.e. we will only send the newsletter to you providing you confirm your registration via the confirmation e-mail sent to you for this purpose and use the link contained in the e-mail), we want to ensure that only you yourself register for the newsletter and that you are the owner of the specified e-mail address.
The newsletter published by the Centre for Distance Studies Austria collects additional data in addition to the e-mail address. Entering the e-mail address is required as without it, we cannot send the Centre for Distance Studies Austria newsletter to you. The mandatory fields of the newsletter form marked with an asterisk * and are required for personalization reasons and for the country-specific dispatch of your newsletter. Additional details are voluntary and are used to address you personally and to personalize the newsletter’s content. You can freely decide whether or not you wish to provide the JKU with this information. In addition, personal statistical data is collected as part of the newsletter subscription.
The Kepler Salon newsletter form only collects your e-mail address. We cannot send you the Kepler Salon newsletter without your e-mail address. We do not collect any personal statistical data as part of your newsletter subscription.
The newsletter form for the Kepler Tribune collects your e-mail address in particular. We cannot send you the Kepler Tribune newsletter without your e-mail address. Additional details (such as your academic title, first and last name) are used to address you personally. You are free to decide whether or not you wish to provide the JKU with this information. We do not collect any personal statistical data as part of your newsletter subscription.
The newsletter form for prospective students, the LIT Factory, the Circus of Knowledge, Art x Science, the Center for Clinical Research, for educators, the JKU Science Holidays, as well as in the newsletter form for the FLINK project and Legal Gender Studies, collects your e-mail address in particular. We cannot send you the newsletter(s) without your e-mail address. Additional details are primarily used to address you personally as well as personalize the content. You are free to decide whether or not you wish to provide the JKU with this information. We do not collect any personal statistical data as part of your newsletter subscription.
We would like to point out that your data will be stored externally to a JKU server. The JKU uses the e-mail marketing software mailworx to process ework Network & Internet Ltd. to send and analyze the newsletters. mailworx records opening and clicking behavior by Network & Internet GmbH, Hanriederstraße 25, 4150 Rohrbach-Berg. The following information in particular is tracked: time of delivery, the time the e-mail was opened, how long it was open, the recipient’s IP address, the e-mail program used (mail client), which link was clicked on, and the time it was clicked on. This information is processed exclusively within the European Union and is not passed on to third parties. The JKU uses anonymous tracking and personal statistical data is therefore anonymous. Depending on the newsletter (see above), the JKU uses either anonymous tracking (in this case, the campaign responses are recorded without individual-related attributes, or person-related tracking), which makes it possible to attribute recipient activities. The tracking information is used for statistical analysis to help the JKU improve its campaigns and content.
Additional information is available at: https://www.eworx.at/en/, opens an external URL in a new window
The personal data provided as part of registering for the above-mentioned newsletter(s) and the personal-related data collected as part of tracking processes (measured by opening and click rates) are processed exclusively based on your consent (Art. 6 para. 1 lit. a GDPR). By subscribing to a newsletter, you consent to processing your data during the course of sending the newsletter for advertising and, if applicable, statistical purposes.
You can revoke consent to receive a newsletter (with or without personal tracking) at any time - and without providing any reasons - by clicking on the unsubscribe link that is contained in each newsletter. If you wish to continue receiving the newsletter you have subscribed to - but no longer wish to opt-in to personal tracking, you can revoke consent to personal tracking separately without providing any reasons by clicking the link to change tracking type. The link is located in each that contains personal tracking. If you wish to change your data, use the corresponding data-change link in the newsletter. If you revoke, the JKU and its processors will delete your (tracking) data. The legalities of data processing operations carried out up to the point consent is revoked remains unaffected after revoking consent.
Your personal data will only be stored as long as you actively subscribe to the respective newsletter, or until consent has been revoked.
When using the order form on the "Centre for Distance Learning Austria" subpage, you have an option to request information material/brochures by mail free of charge. When placing an order, the following personal information will be collected:
You must provide your name, address, country, and details regarding the nearest Study Centre on the order form. The order cannot be processed without this information. Any additional information you provide is on a voluntary basis. The e-mail address would be used only for the purpose of sending a copy of the form entries or notification of receiving the order. The personal information provided as part of the order will be processed by the JKU, or its order administration, exclusively for the purpose of processing the order and sending the information material or brochure by post.
The legal basis to process your personal information collected as part of the order via the order form is your consent in accordance with Art. 6 para. 1 lit. a GDPR. You can revoke any consent you have provided at any time. To revoke consent, sending an informal e-mail to: zf-broschuere(at)jku.at is sufficient. The legalities of data processing operations carried out up to the point consent is revoked remains unaffected after revoking consent.
The information will be deleted within one week after the order has been processed and the materials have been sent.
The website offers an online contact form which can be used to contact us electronically.
Data transmitted via the online contact form will be stored, including your contact data, so we may process your request or be available for follow-up questions.
The following data can be collected as part of the online contact form:
First name, last name, e-mail address, subject, and request/inquiry are mandatory in the online contact form. The contact form cannot be sent without this information. Providing additional details (such as your telephone number) is voluntary. You may freely decide whether or not you wish to provide this information.
In this context, the information will not be passed on to third parties. The information is used exclusively to document, process and answer your inquiry or request.
Your consent in accordance with Art. 6 para. 1 lit. a GDPR serves as the legal basis to process your personal information which is collected during the course of contacting us via the online contact form. You can revoke any previously given consent at any time by simply sending e-mail notification to: email@example.com stating consent is to be revoked. The legalities of data processing operations carried out up to the point consent is revoked remains unaffected after revoking consent. When initiating contact pertaining to an upright business relationship or initiating a business relationship, the JKU relies on fulfilling the contract or implementing pre-contractual measures (Art. 6 para. 1 lit. b GDPR).
The JKU will keep data transmitted via the online contact form until you request that the JKU deletes it, revoke your consent regarding storage, or until there is no longer any need to store the data. Mandatory legal provisions - in particular retention periods - remain unaffected.
In the event that you contact the JKU via the e-mail addresses provided on the website, the personal data transmitted with your e-mail will be processed.
Your information will not be passed on to third parties. The information will be used exclusively to process your inquiry or request.
In accordance with Art. 6 para. 1 lit. f GDPR, the JKU’s legitimate interest serves as the legal basis to process the personal data transmitted when contacting the JKU by e-mail; when contacting us in the context of an upright business relationship or initiating a business relationship, the JKU relies on fulfilling the contract or implementing pre-contractual measures (Art. 6 para. 1 lit. b GDPR).
The personal data processed during the course of e-mail communication will be deleted after final clarification of facts. Mandatory legal provisions - in particular retention periods - remain unaffected.
The legal basis to process personal data using unnecessary technical cookies is the JKU’s legitimate interest (Art. 6 para. 1 lit. f).
Your consent serves as the legal basis to process personal data using cookies, in particular for those cookies used for marketing or statistical purposes (Art. 6 para. 1 lit. a GDPR).
During the course of using specified advertising system service providers, personal information is transferred to the USA. These include electronic communications services as defined in 50 U.S. Code § 1881 (b) (4) and as such, they are subject to monitoring by U.S. intelligence agencies in accordance with 50 U.S. Code § 1881a ("FISA 702"). In this regard, there is no guarantee for compliance with European data protection requirements. Transferring this information to the USA (third country) for a specific purpose is subject to the exemption provision as outlined in Art 49 para 1 lit a GDPR (explicit consent).
Using the cookie settings, you can revoke or adjust previously given consent to the above-mentioned cookies at any time. The legalities of data processing operations carried out up to the point consent is revoked remains unaffected after revoking consent.
The online advertising program "Google Ads" and its analysis service Conversion-Tracking is installed on this website. Google Conversion Tracking is an analysis service at Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland ("Google"). When you click on an ad placed by Google, a conversion tracking cookie (which expires in 30 days) is stored on your computer. This cookie does not contain any personally identifiable information and therefore does not allow for personal identification. During the cookie's 30-day period of validity, Google and the JKU site can see that you clicked on the ad and were redirected to the website. As each Google Ads client is given a unique cookie, these cookies cannot be tracked across Google Ads clients’ sites.
Information collected by the conversion cookie is used to generate conversion statistics for ad customers who have opted to make use of conversion tracking. This allows Google Ads customers to learn about the total number of users who have clicked on their ad and redirected to a page using a conversion tracking tag. However, this information cannot be used to personally identify users.
Consent of the use of Google Ad Conversion Tracking can be revoked in the cookie settings by removing the "Marketing" check mark.
Google Analytics is used to analyze the website. This service by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland ("Google") enables your use of this website to be analyzed by means of cookies. Cookies are text files deposited on your end device. Cookies generate information pertaining the way you use this website and the information is usually transferred and stored on a Google server located in the USA. However, if IP anonymization is activated on this website, your IP address will be shortened by Google within member states of the European Union or in other signatory states as outlined in the agreement on the European Economic Area. Only in exceptional cases will the full IP address be transferred to a Google server in the USA and shortened there. On behalf of the operator of a website, Google will use this information to evaluate your use of the website, compile reports regarding the website activities, and provide additional services to the website operator in connection with using the website and the Internet. The IP address transmitted by your browser as part of Google Analytics is not combined with other data from Google.
In addition, as stated, the website uses Google Analytics in conjunction with the code "_anonymizeIp()", so that IP addresses are only processed anonymously, thus avoiding direct personal reference. The user-related data is stored for a period of 14 months.
Consent to the use of Google Analytics can be revoked under the cookie settings by removing the "Statistics" check mark.
We use the Facebook Pixel feature on the website without advanced data matching from Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland ("Facebook").
We use the visitor access statistics (remarketing function) "Custom Audiences" from Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland ("Facebook"), also known as Facebook Pixels. This feature allows us to target visitors to the website with advertisements by displaying personalized, interest-based Facebook advertisements for visitors to this website when they visit Facebook social network. This feature will only be activated with your consent and permission. If the feature is active, it will establish a direct connection to a Facebook server when you visit the JKU website. In doing so, the Facebook server knows which of our websites you have visited. Facebook assigns this information to your personal Facebook user account. Even if you are not registered with Facebook or have not logged in, the provider may find out and store your IP address and other identification features.
We use Facebook pixels for marketing and optimization purposes to show you interesting advertising on Facebook and make the website more attractive.
In principle, you can always object to data collection by Facebook Pixel and the use of your data to display Facebook ads. See: www.facebook.com/settings, opens an external URL in a new window and follow the instructions on usage-based advertising settings to specify the types of ads you want to see on Facebook, regardless of platform (settings are applied to all devices).
Consent to use Facebook Pixels and Custom Audiences can be revoked under the cookies setting by removing the "Marketing" check mark.
LinkedIn members can use account settings to control how their personal information is used for promotional purposes.
Consent to use LinkedIn Insight tags can be revoked under the cookie settings by removing the "Marketing" check mark.
Active involvement in this tracking procedure can be prevented as follows:
Consent to use Google Ads Remarketing can be revoked under the cookie settings by deactivating the “Marketing” check mark.
For analysis and optimization purposes, the website uses Snapchat’s so-called "Snap Pixel", which is operated by Snap Inc, 2772 Donald Douglas, Loop North Santa Monica, CA 90405, USA. Snap Pixel helps Snapchat determine the website visitors in the website as a target group to display ads (so-called "Snapchat Ads"). Snapchat Pixel is used accordingly to display Snapchat ads only to those Snapchat users who have shown an interest in the website or who have certain characteristics (such as interests in certain topics or products as determined by the visited websites), which the JKU then transmits to Snapchat (so-called "Custom Audiences"). In addition, and for statistical and market research purposes, Snap Pixel can be used to track how effective Snapchat Ads are by showing the JKU whether or not users have been redirected to the website after clicking on a Snapchat Ad (so-called "conversion"). These cookies are stored for a period of 30 days. Snapchat’s data processing takes place as part of Snapchat's data usage policy. General information about Snapchat Ads display is available in Snapchat's Data Usage Policy: https://www.snap.com/en-US/privacy/privacy-center, opens an external URL in a new window.
Consent to use Snap Pixel can be revoked under the cookie settings by deactivating the "Marketing" check mark.
Consent to use Adform can be revoked under the cookie settings by deactivating the "Marketing" check mark.
This website uses the Matomo web analytics service, an open source software to statistically analyze visitor traffic. The service is hosted on a JKU-owned server in Austria; data is not transferred to third parties or to third countries. After providing your consent, first-party cookies are stored on your terminal device to support web analysis. Cookies used by Matomo begin with "_pk_id", "_pk_ses" and "_pk_ref". The stored data is anonymized and cannot be allocated to any one person.
When you visit the site, the following data is collected:
Matomo is used to improve website quality and content and to optimize the performance of our website on an ongoing basis.
The data and evaluations will be deleted after a 3-year period.
You can revoke your consent to use Matomo under the cookie settings by unchecking the "Statistics" box.
Additionally, the "do not track" function is enabled in our Matomo installation. If your browser supports this feature, and you have activated the feature in the browser settings, Matomo will not collect any data even if you have not deactivated the web statistics cookies; however, we would like to point out that in this case, you may not be able to make full use of all of the website’s features.
More information can be found under the following link: https://matomo.org/gdpr-analytics/, opens an external URL in a new window
The website features recommendation buttons to Facebook, Instagram, Twitter, LinkedIn, Xing and YouTube embedded directly in the form of HTML links. When viewing the page, no data will be transferred to external platforms.
The JKU has no influence on the content and data protection standards of linked websites. The JKU therefore accepts no liability for external links.
Please refer to the data protection information directly at the website for the respective service in regards to information on the scope and purpose of data processing by the respective service as well as information about how they further process and use your data. There you can also find additional information regarding your rights and setting options.
The website contains YouTube videos stored at: https://www.youtube.com, opens an external URL in a new window and can be played directly from the website. These videos are embedded in "enhanced privacy mode", meaning that no personal information about you as a user is transferred to YouTube until you play the videos. Once you click to play the videos, cookies will be installed on your computer and your IP address and any activity data will only be transmitted to YouTube. We have no influence on this data transfer.
Google also processes your personal information in the USA.
The legal basis to transmit your personal data in connection to playing a YouTube video is your consent in accordance with Art. 6 para. 1 lit. a GDPR. You can revoke any previously given consent at any time. The legalities of data processing operations carried out up to the point consent is revoked remains unaffected after revoking consent.
The website also uses plug-ins from Vimeo to integrate and display videos. The provider is Vimeo Inc, 555 West 18th Street, New York, New York 10011, USA.
If you visit a page containing an integrated Vimeo plug-in, it will connect to the Vimeo servers. This tells the Vimeo server which pages you have visited. Vimeo also obtains your IP address. This also applies if you are not logged in to Vimeo or do not have an account with Vimeo. The information collected by Vimeo is transferred to the Vimeo server in the USA.
If you are logged in to your Vimeo account, you allow Vimeo to assign your surfing behavior directly to your personal profile. You can prevent this by logging out of your Vimeo account.
See: http://vimeo.com/privacy, opens an external URL in a new window for additional information about the collection and use of data as well as on your rights and options to protect your privacy.
The legal basis to use Vimeo is Art. 6 para. 1 lit a GDPR. The legitimate interest lies in improving internet presence by providing and presenting videos.
We have incorporated Spotify audios on the website. These videos are available on https://www.spotify.com, opens an external URL in a new window and directly re-playable on the website. Spotify AB headquarters are located at Regerinsgatan 19, SE-11153 Stockholm, Sweden. As long as you do not play the audios, personal information about you as a user will not be transferred to Spotify. Once you play the audios, personal information may be transmitted to Spotify and cookies will be installed on your computer. If you are logged in as a Spotify user, Spotify can attribute your visit to our website to your Spotify account. We have no influence regarding this data processing procedure.
The legal basis to transmit your personal data in connection with playing Spotify audios is your consent in accordance with Art. 6 (1) lit. a GDPR. You can revoke any previously given consent at any time with future effect. The legalities of data processing operations carried out up to the point consent is revoked remains unaffected after revoking consent.
The GDPR provides the following rights opposite those responsible (see Pt. I. Contact Details and Scope of Application):
In addition, the data subject may lodge a complaint to the Austrian Data Protection Authority, Barichgasse 40-42, 1030 Vienna, Ph.: + 43 1 52 152-0, E-mail: dsb(at)dsb.gv.at if the data subject believes the procedure to process personal information relating to him or her infringes the regulations.
Last update: May 2023